Private & Confidential

We are thrilled to welcome you to our network and invite you to be part of something truly meaningful, providing compassionate veterinary care to pets and their families. This is your opportunity to work on your own terms, choosing when and where you work, with no financial barriers to joining. We believe in empowering veterinary professionals by offering a seamless, flexible and rewarding experience.

This agreement outlines everything you need to know about working with us, from payment structure to operational guidelines. We’re here to support you every step of the way.

Key Benefits of Partnering with Us:

• Be Your Own Boss: Work as an independent consultant, enjoying full autonomy without employment restrictions.

• Total Flexibility: Handpick the appointments you want - no pressure, no commitments beyond what you choose.

• No Exclusivity – More Opportunities: Continue working elsewhere while tapping into additional earnings with us.

• Zero Costs, Only Benefits: Joining our network is completely free - there are no membership fees or hidden costs.

• Consistent & Reliable Weekly Payments: Get paid promptly every Monday for the work completed the previous week.

• Safety First: You have complete control to decline visits if you feel unsafe, with full support from our team.

• Fair Cancellation Compensation: If a booking is cancelled by the client with less than 24 hours' notice, you will be entitled to claim a cancellation fee of £100.

• Reimbursed Travel Costs: We cover mileage between appointments at 45p per mile, ensuring fair compensation for your travel.

• Your Tools, Your Control: Bring your own equipment and medications, maintaining full autonomy over your practice.

• Hassle-Free Pet Remains Management: We handle aftercare arrangements through trusted third-party providers.

• Confidentiality & Professionalism: We safeguard client and patient data, ensuring full compliance with GDPR regulations.

• Freedom to Exit Anytime: If circumstances change, you or we can end the contract with written notice - no lengthy commitments.

• Legal Clarity & Protection: Our agreement is backed by English law, ensuring transparency and fairness for all parties.

Join us and unlock a world of flexibility, professional autonomy, and rewarding veterinary work. We’re excited to have you on board!

DEFINITIONS

• The Client: The owner (or responsible person) of the pet engaging in veterinary services from The Company.

• The Patient: The pet (dog, cat, or other small animal) belonging to the Client.

• A "Visit": The provision of veterinary care and treatment to one or more small animal Patients, performed at the Client’s home or other agreed address.

Protocol

As standard, we follow a two-stage euthanasia protocol, starting with sedation followed by administration of pentobarbital. However, in certain circumstances, if the patient is already deeply moribund and is not distressed by IV access, we aim to minimise unnecessary handling. In such cases, at the vet’s discretion, we may proceed directly with IV administration without prior sedation.

If this situation arises, the vet will explain the reasoning to the pet’s owner. If, after this explanation, the owner insists on sedation, even against the vet’s advice, we will revert to our standard two-step protocol.

Terms of Engagement 

• The Vet is engaged to perform veterinary services on behalf of The Company as an independent freelance consultant.

• The Vet acknowledges that they are not an employee of The Company and shall provide services through a limited company, umbrella organisation, or as a registered self-employed professional.

• The Vet assumes full responsibility for their tax, National Insurance, professional insurance, compliance with relevant laws and regulations, and any necessary licensing or registration requirements. 

• The Vet shall not be entitled to employment-related benefits such as sick pay, holiday pay, or pension contributions from The Company.

• This Agreement shall not constitute or imply any partnership, joint venture, agency, fiduciary relationship or other relationship between the Parties other than the contractual relationship expressly provided for in this Agreement. Neither Party shall have, nor represent that it has, any authority to make any commitments on the other Party's behalf.

• The Vet must promptly notify The Company if they are no longer permitted to practice.

Fees, Remuneration, and Payments    

• The Vet will receive a fixed fee for each visit completed on behalf of The Company. 

• The Vet will be informed of the fee applicable prior to each visit being agreed upon and performed.        

• The schedule of Professional Vet Fees, details the total fee for each Visit.      

• The Company may amend the Professional Vet Fees by providing 7 days’ written notice. 

• Any visits already booked will be charged at the fee agreed upon at that time.  

Payments

• Payments to the Vet will be made each Monday for the work completed in the preceding week from Monday 00:01 to Sunday 24:00.      

• The Company will provide the Vet with a statement and payment, meaning the Vet does not need to submit any additional paperwork.      

• If the Vet is VAT registered, they must provide a VAT invoice for the VAT element to be paid.       

• If the Vet believes there is a discrepancy in their statement, it is their responsibility to inform The Company within 7 days of receipt of the statement.

THE SERVICE

Personal Safety and Risk Management

• The Vet bears the responsibility for their personal safety during a visit.

• If the Vet perceives a threat to their safety, they may abort the Visit at their discretion.

• The Vet acknowledges an inherent risk of being bitten or attacked by an animal during a visit. The Vet must use their professional judgment and training to stay safe.

• In the event of an injury such as a bite, it is imperative that the Vet seeks immediate medical attention.

Appointment Acceptance and Attendance

• The Vet retains the right to accept or decline a visit on an appointment-by-appointment basis.

• Upon accepting a visit, the Vet is expected to make all reasonable efforts to attend and arrive punctually.

• Should unforeseen circumstances such as traffic delays or a previous appointment running over occur, it is the Vet’s responsibility to inform the Client as soon as practically possible and before the scheduled appointment time.

• Should the Vet accept a booking and then be unable to attend due to sickness etc, the Vet shall inform The Company as soon as they are aware and in a timely manner to enable The Company to source a replacement Vet to attend to the Customers needs.

Cancellation

• Should a customer cancel more than 24 hours before their appointment, no fee will be due to the Vet.

• If a booking is cancelled by the client with less than 24 hours' notice, the Vet shall be entitled to claim a cancellation fee of £100.

• If you attend a confirmed appointment and, on welfare or clinical grounds, it is agreed not to proceed with euthanasia, you will still receive a fixed attendance fee of £100 plus mileage at the agreed rate. This fee is reduced from the full rate as no consumables or medication are used in these circumstances. The customer will receive a partial refund of any fees paid in advance, with an amount equal to this attendance fee (plus mileage) retained and charged to them.

Transport and Mileage Policy

• The Vet must ensure they have reliable transportation to attend visits. It is their responsibility to be adequately insured for business use. 

• Mileage is calculated and processed automatically by The Company, so Vets do not need to submit claims. 

• All travel is paid door to door at 45p per mile, covering the full round trip between your home and the client’s location.

• Each Monday, The Company will issue a statement detailing the fees earned in the previous week along with the mileage reimbursement. Payment will be made on the same day. 

• The Vet is responsible for the cost of their own transportation, except as specified below: 

  • Mileage from the Vet’s home address (as listed in this contract) to the first scheduled appointment of the day, and from the last scheduled appointment of the day back to their home address, will be reimbursed at 45 pence per mile, in line with HMRC guidelines. 

  • All mileage between appointments scheduled by The Company is reimbursed at the same rate. 

• If the Vet chooses to take another job or personal detour between appointments, only the mileage directly between The Company’s scheduled appointments will be reimbursed. Any additional mileage is the Vet’s responsibility. 

• Reimbursement is based on the best route as determined by Google Maps. 

Fair Use Policy for Extended Gaps Between Appointments.

• If there is a significant gap between scheduled appointments and the Vet returns home, the return home must be reasonable given the location and scheduling for mileage to be reimbursed.

Daily Vehicle Charges

The following are considered normal business operating costs and are paid by the vet:

• Congestion Charge (London)

• ULEZ (Ultra Low Emission Zone)

• Standard Fuel and Running Costs

These charges apply to the vet’s vehicle regardless of individual appointments and are treated as general costs of doing business.

Per-Journey & Hourly Charges

The following are reimbursable by The Pet Euthanasia People (PEP) when directly linked to a booked visit:

• Parking fees (RingGo, PayByPhone, council meters etc.)

• Bridge or tunnel tolls (e.g. Dartford Crossing)

These costs should be recorded clearly (with receipts or screenshots where possible) and submitted via the usual expense channel or portal.

Fines and Penalties

Parking fines, speeding tickets, or any other road-related penalties are not reimbursed and remain the responsibility of the vet.

Vehicle Branding and Visibility

• If a Vet uses a vehicle that carries external branding for their own business or any affiliated cremation provider, this vehicle must be parked out of direct sight of the client’s home. This is to preserve the discretion and neutrality of The Pet Euthanasia People’s service and avoid visible conflicts of interest, particularly where the Vet’s own branding promotes cremation services that ultimately compete with our corporate clients whom we are often there on behalf of.

Equipment 

• The vet must provide all necessary PPE, a stethoscope, consumbable items and medications required to perform the procedures.

Scope of Care

• The procedure usually euthanasia, will be performed in compliance with the RCVS Guide of Professional Conduct.

• The clinical decisions are solely at the discretion of the Vet.

Post-Euthanasia Home Protection Protocol

• Once the euthanasia is concluded, the Vet must place an absorbent pad (commonly referred to as a puppy pad) underneath the pet’s hindquarters. This is to protect the client’s furnishings or flooring from any potential post-mortem leakage.

• If the Vet is unable to lift or reposition the pet to place the pad themselves, they should politely explain the purpose of the pad to the client and leave it with them so they may place it as they see fit. This small act of care can make a significant difference to the family’s experience and lasting memories.

Pet Remains

• The Vet is not responsible for the removal or transport of the deceased pet’s remains.

• Arrangements for remains removal are managed by The Company using third-party providers.

MEDICATIONS

Supply of Medications

• The Vet will provide their medications for the procedure.

• The Vet is responsible for storing medications, keeping accurate drug usage records and disposing of medications in compliance with the requirements outlined by the RCVS.

Presentation and Dress Code

• The Vet must dress professionally in scrubs or “smart casual” attire for all Visits.

• The Vet must not wear uniforms or branded clothing from another veterinary practice while working on behalf of The Company.

• The Company will supply an electronic ID, which should be presented if asked for by the Client.

Termination

• Either party can, without prejudice, give written notice to end the contract.

• On termination of this agreement, The Company shall pay for all services provided up to and including the date of termination, for the performance of services prior to the date of termination.

Non-Circumvention & Client Solicitation
While working with The Pet Euthanasia People (the "Company"), you may be introduced to or work alongside our clients and partners, including families, veterinary practices, crematoria, and other trusted service providers ("Company Clients").

We ask that you work with these clients only through the Company, unless you already had an established professional relationship with them before joining us. This helps protect the trust and goodwill we’ve built with our clients and partners, which benefits everyone in our network.

To keep things clear and fair:

During your time with the Company, and for 6 months after your last appointment through us, please don’t directly or indirectly:

Offer, accept, or carry out work for any Company Client outside of the Company

Approach or encourage a Company Client to work with you (or someone else) directly

Help another person or organisation to do so

If you can show there was a genuine prior working relationship before you joined us, this restriction doesn’t apply.

These terms aren’t designed to limit your career. They are here to protect the integrity of our service and the relationships we’ve built together. They are also consistent with standard professional agreements.

Any breach of this clause would be considered a serious matter and may lead to:

Immediate removal from the job broadcast list and future work opportunities

The Company taking steps to protect its interests, including recovering losses or seeking legal remedies where appropriate

We’re confident this won’t be an issue in practice, as our vets join because they share our values of trust, fairness, and compassion. But it’s important that everyone in the network understands and respects this principle.

Intellectual Property & Client Ownership

• All personal, contact, and medical details of Clients and Patients introduced to the Vet by The Company remain the exclusive property of The Company.

• The Vet shall maintain the confidentiality of all Client and Patient information.

• The Vet shall not contact or solicit the Client for business outside of providing services for The Company.

General Data Protection Regulation (GDPR)

• The Company adheres to all relevant GDPR regulations.

•  The Vet consents to The Company using necessary personal information for business operations.

•  A full GDPR statement is available upon written request.

Force Majeure
Neither Party will be held responsible or considered in breach of this Agreement if they are unable to meet their obligations due to events beyond their reasonable control. If such an event occurs, the affected Party will promptly inform the other Party in writing, explaining the situation and providing updates on when normal performance can resume.

Assignment
The Vet may not transfer, delegate, subcontract, or otherwise pass on any of its rights or responsibilities under this Agreement to another party without first obtaining written approval from The Company.

Governing Law
The validity, construction and performance of this Agreement shall be governed by English law and shall be subject to the exclusive jurisdiction of the English courts to which the Parties submit.